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Program Associate

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Posting Details


Job Description Summary:

As a member of the International Medicine Program (IMP), the Program Associates primary responsibilities would be to coordinate legal agreements, manage IMP website and social media, marketing materials, as well assists the Associate Dean and the Director in the management and implementation of all international programs and projects including operations expenditures.

Duties include:
Coordinates international projects with relevant internal and external stakeholders and prepares related proposals and correspondence; supports the office leadership in completing detailed assignments related to SMHS initiatives. Responsible for special projects as assigned by Associate Dean and Director and for responding to high-level requests regarding IMP projects and programs, as well as regarding SMHS initiatives. Contributes to the assessment, review, and development of new partnerships as well as conducts research for ongoing global health and education projects. Hosts international delegations, prepares visit agendas according to the visit goals and objectives, and other related duties.

Drafts and reviews legal agreements for IMP projects and programs in coordination with external and internal stakeholders making sure they comply with GW policies and IMP requirements; keep track and records all agreements and notifies IMP leadership of agreements expiry dates. Updates IMP team on GW policies, especially on international affiliations; and is responsible for all aspects of the legal process including routing, documentation, liaising with OGC, and dispersing of all IMP agreements as well as international agreements related to SMHS.

Manages procurement and finances for the office to include all purchases, revenue deposits, expense justification, payment requests, travel arrangements, reimbursements, and preparing and submitting expense reports to Finance and Accounts Payable. Prepares financial reports requested by IMP leadership and other GW entities, including bi-annual budget expense reports, running monthly BPRs, and tracking expenditures.

Responsible for updating and maintaining standard operating procedures (SOP) for IMP programs and projects, IMP website information and announcements, and social media in coordination with IMP staff and SMHS Marketing Department. Responsible for the contents of IMP marketing packages making sure the material is up to date and relevant, to include brochures, inserts, and other topical events information. Responsible for distributing program and project surveys to IMP participants, collecting data, and preparing reports; collect academic progress reports for IMP accredited programs participants, compose progress reports, and share with sponsoring institutions.

Manages the calendar of the Associate Dean and the Director. Addresses questions from internal and external entities on IMP programs, records all inquiries in the database, and directs specific inquiries to the responsible professionals. Conducts other related special projects as needed.

This position performs other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:

-Experience in similar job environment is necessary
-Excellent organizational skills and strong attention to detail
-Excellent oral and written communication skills
-Ability to multi-task a variety of duties
-Strong computer skills, to include knowledge of Microsoft Office


Campus Location: Foggy Bottom, Washington, D.C.
College/School/Department: School of Medicine and Health Sciences (SMHS)
Family Academic Affairs
Sub-Family Program Administration
Stream Individual Contributor
Level Level 1
Full-Time/Part-Time: Full-Time
Hours Per Week: 40
Work Schedule: Monday through Friday
Position Designation: Essential: Employees who perform functions that have been deemed essential to maintaining business or academic operations. Employees are generally expected to work from home during an event and may be asked to physically report to work.
Telework: No
Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:
Internal Applicants Only? No
Posting Number: S006849
Job Open Date: 12/07/2017
Job Close Date:
If temporary, grant funded or limited term appointment, position funded until:
Background Screening Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Documents needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Letter of Recommendation 1
  2. Letter of Recommendation 2
  3. Letter of Recommendation 3