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Facilities Coordinator

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Posting Details


Job Description Summary:

It is the academic mission of the George Washington University’s School of Business (GWSB) to be a preeminent business school recognized for scholarly research, teaching excellence, innovative curricula and focused on the responsible management of organizations in the global environment. In support of this mission, GWSB is searching for a Facilities Coordinator. This individual is a key contributor in providing high quality customer service to meet the facility and event needs of GWSB.

The position reports to the Director, Facilities Services & Events. This position does not have any direct reports but may schedule, train and supervise temporary staff or student workers.

The primary focus of the Facilities Coordinator is to manage all facilities related items for the School of Business including vendor related ordering and servicing, scheduling and managing office moves and coordinates facilities needs for GWSB events and activities.

The key responsibilities include:

Responsible for vendor related ordering and servicing of coffee, water, and plant supplies and servicing.

Assist Director with management of office moving and furniture, makes purchasing recommendations and assists in ordering additional inventory as needed.
Serves as primary contact for furniture deliveries and replacement.

Oversees renovations and projects.

Enters, tracks, and reports facilities concerns to director, and closes out of GWSB work requests in the GW FixIt Ticket System.

Maintains the key inventory and log for the building and ordering new keys as needed.

Works with housekeeping in resolving minor issues regarding daily cleaning and large scale cleaning projects.

Collaborates with the Director, the Facilities Coordinator will create, maintain, and distribute GWSB emergency procedures.

Conducts a daily sweep of Business buildings (Funger & Duques), examines the condition of the building and provides a weekly update to the director and makes recommendations for repair or replacement of necessary items.

Manages the GWSB Operations inbox and answer all requests or escalate as needed.
Schedules and oversees a team of interns/students/temporary employees, including organizing, prioritizing, and scheduling work assignments.

Perform other work-related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:

Able to lift 50 pounds

Preferred Qualifications:

3 years professional experience coordinating and managing building operations and maintenance.

Self-motivated, with a demonstrated ability to manage multiple priorities; a strategic thinker, a strong writer, and persuasive communicator with excellent interpersonal, customer service, and communication skills and have a professional demeanor.

Highly detailed with strong organizational skills.

Ability to work under pressure and meet deadlines.

Demonstrated ability to deliver exceptional customer service.

Ability to work independently but function as part of a small, strong team, maintaining a positive and constructive attitude treating all students, faculty, vendors and fellow employees with professionalism, courtesy and respect.

Professional experience managing building operational needs and interacting with service providers.

Excellent computer skills and mastery of
Microsoft Office Suite.

Experience working with students, faculty, staff, and external vendors in a role responsible for organizing information, customer service, and managing administrative events, vendor contracts, etc.


Campus Location: Foggy Bottom, Washington, D.C.
College/School/Department: School of Business (SB)
Family Facilities & Campus Ops
Sub-Family Building and Facilities Management
Stream Service and Support
Level Level 3
Full-Time/Part-Time: Full-Time
Hours Per Week: 40+
Work Schedule: Monday through Friday, plus some nights and weekends.
Position Designation: Non-Essential: Employees who are not required to work unless directed to do so by their supervisor.
Telework: No
Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:
Internal Applicants Only? No
Posting Number: S006846
Job Open Date: 12/06/2017
Job Close Date: 12/12/2017
If temporary, grant funded or limited term appointment, position funded until:
Background Screening Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Please describe your experience coordinating and managing building operations and maintenance.

    (Open Ended Question)

  2. * What is your expected salary range?

    (Open Ended Question)

Documents needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents