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Program Associate, NSWG

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Posting Details


Job Description Summary:

The George Washington University Elliott School of International Affairs is one of the world’s leading schools of international affairs and one of the largest schools of international affairs in the United States. Located in the heart of Washington, D.C., its mission is to educate the next generation of international leaders, conduct research that advances understanding of important global issues, and engage the policy community in the United States and around the world.

The Nuclear Security Working Group (NSWG) works behind the scenes to promote bipartisan discourse and consensus on nuclear issues, and to provide policymakers, civil society, and the academic communities with expertise to make informed decisions on nuclear policy. The NSWG leadership comprises foreign policy experts with extensive government and military experience as well as leading scholars of nuclear security.

The NSWG has an opening for a Program Associate. Under minimal supervision, the Associate will work closely with the NSWG leadership in all activities including event planning, financial administration, program coordination and administrative support, editorial assistance, external and internal communications, and assisting with outreach.

This is an excellent opportunity for an individual with programmatic experience and conversancy in nuclear policy, particularly nuclear posture, modernization, and strategy. The Program Associate will gain unique and valuable exposure to critical debates in the field of nuclear security while supporting NSWG’s mission of cultivating principled, bipartisan leadership in nuclear security policy.

Specific responsibilities include

• Works with NSWG chair to prepare the program’s annual budget. Manages program resources, processing reimbursement, purchase orders and invoices. Reviews and prepares reports and correspondence to assure compliance with federal regulations, university rules, departmental guidelines and funding requirements as appropriate.
• Administers grants and sponsored projects, including grant proposal and budget development, budget tracking, ensuring compliance with sponsor guidelines, and assisting with close-out procedures.
• Coordinates the overall administrative management including program operations and organization, supply purchasing and maintenance requests.
• Organizes and promotes research conferences, working group dinners and other events including event administration and logistics.
• Coordinates communications with NSWG members, internal stakeholders, and outside audiences through website maintenance, social media and monthly newsletters.
• Coordinates recruitment of new members and outreach and communications to existing members.
• Assists NSWG with administration of a Congressional Fellowship Program.
• Liaises with other parts in the Elliott School and the George Washington University.
• Performs other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:

• Prior full-time professional experience in nuclear security or related policy issues.
• Prior program administration experience.
• Excellent communication, writing, and interpersonal skills.
• Conversancy with NSWG policy focus areas, specifically U.S. nuclear posture and strategy and U.S.-China relations.
• Experience working in Washington policy settings and demonstrated ability to interact with senior experts.
• Ability to work collaboratively.
• Familiarity with budgeting and financial administration.
• Familiarity with grant management and proposal writing.
• Experience with event planning and coordination.
• Skilled in problem solving.
• Ability to maintain calm demeanor while working to tight deadlines.


Campus Location: Foggy Bottom, Washington, D.C.
College/School/Department: Elliott School of International Affairs (ESIA)
Family Academic Affairs
Sub-Family Program Administration
Stream Individual Contributor
Level Level 1
Full-Time/Part-Time: Full-Time
Hours Per Week: 40
Work Schedule: 8:30 - 5:30 M-F, evenings and weekends as required
Position Designation: Essential: Employees who perform functions that have been deemed essential to maintaining business or academic operations. Employees are generally expected to work from home during an event and may be asked to physically report to work.
Telework: No
Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:
Internal Applicants Only? No
Posting Number: S006842
Job Open Date: 11/30/2017
Job Close Date:
If temporary, grant funded or limited term appointment, position funded until:
Background Screening Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Please describe any experience you have in nuclear security or related policy issues.

    (Open Ended Question)

  2. * Briefly describe your experience with performing financial functions such as procurement, reconciliation, financial analysis and budgeting.

    (Open Ended Question)

  3. * Please describe your experience working with research grants and/or contracts.

    (Open Ended Question)

Documents needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents