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Program Assistant, OME

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Posting Details

I. JOB OVERVIEW

Job Description Summary:

The Office of Medical Education (OME) serves as the centralized office committed to developing, delivering and evaluating curriculum for both pre-clinical and clinical medical education. The OME includes staff and decanal faculty and supports faculty, students and curricular committees. The Program Assistant works with all members of OME by supporting the curriculum management and evaluation responsibilities as well as providing administrative support.
Responsibilities Include:
• Prepares end-of-course teacher evaluations for department review
• Maintains records for curriculum meetings: create agenda, take notes, prepare minutes, and track action items
• Conducts research, summarize data and reports, and create presentations for curriculum development.
• Creates presentations for curriculum development
• Supports the creation of faculty evaluations in Qualtrics and verify completed student evaluations
• Proctors medical student exams
• Maintains up-to-date directories of office personnel, committee members, and other curriculum stakeholders
• Oversees office procurement, including holding office purchase card, maintaining and ordering supplies, working with external vendors, and purchasing food and supplies for meeting and events
• Supports travelling staff by purchasing and arranging airfare and conference registration
• Reviews and approves office staff timesheets and leave records
• Performs other work related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a high school diploma/GED plus 1.5 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:

•Experience with Qualtrics or a similar analytical, survey software.

•Intermediate knowledge of MS Word and Excel

II. JOB DETAILS

Campus Location: Foggy Bottom, Washington, D.C.
College/School/Department: School of Medicine and Health Sciences (SMHS)
Family Academic Affairs
Sub-Family Program Administration
Stream Service and Support
Level Level 2
Full-Time/Part-Time: Full-Time
Hours Per Week: 40
Work Schedule: Monday through Friday 8:30-5:00
Position Designation: Essential: Employees who perform functions that have been deemed essential to maintaining business or academic operations. Employees are generally expected to work from home during an event and may be asked to physically report to work.
Telework: No
Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:
Internal Applicants Only? No
Posting Number: S006827
Job Open Date: 11/17/2017
Job Close Date:
If temporary, grant funded or limited term appointment, position funded until:
Background Screening Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Documents needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents