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Academic Department Supervisor

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Posting Details


Job Description Summary:

The Academic Department Supervisor addresses all of the academic and non-academic operational and financial needs of the Political Science Department. This position reports directly to the Political Science Department Chair, and supports the needs of all full and part-time faculty, as well as graduate and undergraduate students.

Duties and Responsibilities:

  • This position will be responsible for budget management, hiring, bi-weekly payroll, accounts payable, supervising students and junior administrative staff, pre- and post-award grants management, course scheduling, Selective Excellence, CCFF/UFF, P-Cards, research services, faculty concerns, student concerns, scholarly travel, facilities, equipment, endowment funds, REIA Funds, keys, staff leave, terminations.
  • Interface with departmental personnel to coordinate operational activities to ensure adequate manning, space and facilities; coordinate purchasing, maintenance and renovation activities for the department; determine fiscal requirements, make projections and prepare departmental budgets; monitor, verify and reconcile expenditure of budgeted funds; ensure compliance with University policies and procedures.
  • Serve as departmental liaison with administrative and professional personnel concerning University policies and procedures, personnel administration, grant administration and budgetary preparation and control. Serves as the contact person for University offices.
  • Interview, hire and make salary decisions on support staff the position directly supervises. Disciplinary actions generally require coordination with the Department Chair Make hiring recommendations on other departmental employees. Coordinate work of designated employees; manage personnel activities to meet University and departmental objectives in training, equal pay, equal employment and wage and salary administration; advise on employment terms of faculty and administration of appointment procedure.
  • Prepare reports and analyses to include financial reports, setting forth progress, adverse trends and appropriate recommendations or conclusions. Problems encountered in this position may involve the interpretation and application of university policy, federal and state regulations and complex financial data.
  • Plans and executes special projects – including but not limited to: department newsletters, special receptions, department events, etc.
  • Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Minimum Qualifications:

Qualified candidates will hold a high school diploma/GED plus 4 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:

Two or more years working in an administrative function in an office environment

Higher education or nonprofit experience

Managerial and fiscal operations experience


Campus Location: Foggy Bottom, Washington, D.C.
College/School/Department: Columbian College of Arts & Sciences (CCAS)
Family Administration
Sub-Family Academic Department Administration
Stream Management
Level Level 1
Full-Time/Part-Time: Full-Time
Hours Per Week: 40
Work Schedule: 8:30 am to 5:30 pm, Monday to Friday
Position Designation: Essential: Employees who perform functions that have been deemed essential to maintaining business or academic operations. Employees are generally expected to work from home during an event and may be asked to physically report to work.
Telework: No
Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:
Internal Applicants Only? No
Posting Number: S006813
Job Open Date: 11/14/2017
Job Close Date:
If temporary, grant funded or limited term appointment, position funded until:
Background Screening Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Documents needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents