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Sponsored Projects Finance Administrator

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Posting Details

I. JOB OVERVIEW

Job Description Summary:

The Sponsored Projects Finance Administrator will manage post-award activities within the Department of Health Policy and Management in support of an assigned portfolio of grants and contracts. Post – Award activities include regular review of expenditures, reconciliation, projection of award finances, preparing corrections and adjustments to award budgets, making adjustments as needed, managing administrative and fiscal activities and finally ensuring all financial requirements have been meet on time for closeout of the award. Assists Principal Investigators (PIs) manage their sponsored projects using knowledge of grant and contract management rules and regulations, financial analytical skills and technical expertise. Reviews effort reports and coordinates the effort certification process for the assigned PIs. This position will report directly to the Sponsored Projects Manager of the Department of Health Policy and Management.

Responsibilities include:

• Reviews and reconciles award expenditures and budgets monthly.
• Meets monthly or quarterly with Principal Investigator (PIs) to review award expenditures and makes adjustments and revisions, as necessary.
• Projects and forecasts future award expenditures.
• Manages budgets and compliance timelines throughout the award.
• Reviews requests for subcontractors and consultants terms and consults with PI accordingly.
• Advises PI on various issues regarding awards/projects.
• Ensures compliance with Federal and sponsor regulations and terms of award; and oversees compliance with all institutional policies and guidelines for sponsored projects.
• Ensures application of allowable indirect costs and fringe benefit rates.
• Serves as primary liaison for fiscal and administrative matters with all entities with the university such as Accounts Payable, Procurement, Payroll, Office of Vice President for Research (OVPR) and Grants and Contracts Accounting Services (GCAS)
• Meets monthly or quarterly with assigned PIs to review their proposals, sponsored project activities, any potential changes in their teaching coverage, hiring and other issues.
• Meets regularly with Lead Research Finance Administrator to review and discuss any sponsored related issues.
• Reviews the effort reports and coordinates the effort certification process for assigned PIs semi-annually.
• Establishes and maintains grant and contracts files electronically according to the department’s internal procedures.
• Updates appropriate departmental established databases and trackers.
• Maintains and updates discretionary fund accounts for PIs.
• Enhances professional knowledge and skills by attending conferences, training sessions, workshops/seminars and reviewing published literature.
• Maintains familiarity with federal grant and contract regulations
• Occasionally, during heavy proposal season, assist the pre-award team with any pre-award activities as requested
• Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:

Certified Research Administrator preferred but not required.

Preferred candidate should be MS Excel power user with the ability to optimize various tracking and variance analysis reports using basic VBA coding and advanced formulas.

Experience in one of the following areas: budgeting, accounting, finance, financial analysis and/or cost analysis

Experience working in either pre-award or post-award research administration.

Strong analytical and writing skills are preferred.

II. JOB DETAILS

Campus Location: Foggy Bottom, Washington, D.C.
College/School/Department: Milken Institute School of Public Health (SPH)
Family Research Administration
Sub-Family Sponsored Projects
Stream Individual Contributor
Level Level 1
Full-Time/Part-Time: Full-Time
Hours Per Week: 40
Work Schedule: Monday through Friday, 8:30am to 5:30pm
Position Designation: Essential: Employees who perform functions that have been deemed essential to maintaining business or academic operations. Employees are generally expected to work from home during an event and may be asked to physically report to work.
Telework: No
Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:
Internal Applicants Only? No
Posting Number: S006669
Job Open Date: 09/15/2017
Job Close Date:
If temporary, grant funded or limited term appointment, position funded until:
Background Screening Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Documents needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Letter of Recommendation 1
  2. Letter of Recommendation 2
  3. Letter of Recommendation 3